Convenience Contracts

About

To assist the UNCG community with their needs as well as to maintain our branding standards, we have awarded convenience contracts to select vendors.

What does this mean for you? Using the vendors below eliminates the need to go through a bid process for any of your department’s needs. These providers have been vetted by UNCG Procurement Services.

Utilizing providers not on this list may require you to complete the RFQ and/or the RFP process.

Graphic Design

When you request a quote from one of these providers please make sure that RFP #69-3388 is referenced on the document.

Order Process (SpartanMart):

• Attach the quotation to the requisition
• Select the appropriate contract on the requisition
• Procurement Services will then review the requisition
• Purchase Order will be processed and issued to the supplier so that services can be rendered

Contract Term End Date: 10/31/2027.

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Marketing & Advertising

As indicated below, these companies can assist in a variety of ways associated with your marketing and advertising requirements. Using any one of these six companies will allow you to obtain the necessary services without having to go through the bidding process. Using a company that is not on this list could result in your requirement having to be put out for bid.

When you request a quote from any one of these companies, please advise the company that the quotation must follow the pricing structure quoted against the RFP awarded to the company in April 2022. Once you have received the quotation, make sure that it references RFP# 69-1182.

Order Process (SpartanMart):

• Attach the quotation to the requisition
• Select the appropriate contract number when creating the requisition
• Procurement Services will then review the requisition
• When approved by Procurement Services, the requisition will be converted into a Purchase Order and issued to the company so that services can then begin to be rendered

Initial Contract Term End Date: 4/18/2023. The University has the option to renew for four (4) additional, one (1) year periods.

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Moving Services

All prospective moves must be initiated by and coordinated with a designated move coordinator (Surplus Warehouse, Facilities Operations/Services, Housing & Residence Life, Facilities Design & Construction, or Office of Space Utilization and Planning).

When you request a quote from one of these providers, please be sure that IFB #69-2914 is referenced on the document.

Order Process (SpartanMart):

• Attach the quotation to the requisition
• Select the appropriate contract number when creating the requisition
• Procurement Services will then review the requisition
• Purchase Order will be processed and issued to the supplier so that services can be rendered

Initial Contract Term End Date: 6/30/2023. The University has option to renew for two (2) additional one (1) year periods through 6/30/2025.

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Photo & Video

When you request a quote from one of these providers please make sure that RFP #69-3321 is referenced on the document.

Order Process (SpartanMart):

• Attach the quotation to the requisition
• Select the appropriate contract number when creating the requisition
• Procurement Services will then review the requisition
• Purchase Order will be processed and issued to the supplier so that services can be rendered

Initial Contract Term End Date: 2/15/2024. University has option to renew for two (2) additional one (1) year periods.

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Printing

University departments will need to ensure University Brand Guidelines are followed:

• UNCG Brand Guide
• Signage (Non-permanent) Guidelines

When you request a quote from the supplier please make sure that RFP #69-3298 is referenced on the document.

Order Process (SpartanMart):

• Attach the quotation to the requisition
• Select the appropriate contract number when creating the requisition
• Procurement Services will then review the requisition
• Purchase Order will be processed and issued to the supplier so that services can be rendered

Term End Date: 9/14/2023. University has option to renew for two (2) additional one (1) year periods.

The printers below should be used for more complex print jobs, (i.e. magazines, direct-mail marketing pieces, brochures, large format banners, etc.)

Other Contracted Printers

The printers below should be used for business cards, letterhead, envelopes and other small, simpler print jobs. 

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Public Relations

When a quote is requested from one of these providers, please make sure that RFP #69-1190 is referenced on the document.

Order Process (SpartanMart):

• Attach the quotation to the requisition
• Select the appropriate contract number when creating the requisition
• Procurement Services will then review the requisition
• Purchase Order will be processed and issued to the supplier so that services can be rendered

Initial Contract Term End Date: 10/14/2023. The University has option to renew for two (2) additional one (1) year periods through 10/14/2025.

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Temp. Staffing

When you request a quote from one of these providers, please make sure that RFP #69-3389 is referenced on the document.

Initial Contract Term End Date: 7/31/2026. University has option to renew for two (2) additional one (1) year periods.

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Writing

When you request a quote from one of these providers please make sure that RFP #69-3377 is referenced on the document.

Order Process (SpartanMart):

• Attach the quotation to the requisition
• Select the appropriate contract number when creating the requisition
• Procurement Services will then review the requisition
• Purchase Order will be processed and issued to the supplier so that services can be rendered

Initial Contract Term End Date: 4/24/2023. University has option to renew for four (4) additional one (1) year periods.

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